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What is the Personal Information Protection and Electronic Documents Act (PIPEDA)?
The Personal Information Protection and Electronic Documents Act (PIPEDA) sets down the ground rules for how organizations may collect, use or disclose personal information in the course of commercial activities. The law gives people the right to see and ask for corrections to information an organization may have collected. The law also gives people the right to lodge a complaint if they feel their right to privacy has been violated. This document outlines National Rubber Technologies Corporation's privacy policy and provides guidelines for complying with PIPEDA.
Privacy Statement
The Act does not apply to all personal information but only to personal information used “in the course of commercial activity”. According to the privacy commissioner, the Act does not apply to information used by an organization with respect to its employees unless it is used in the course of commercial activities.
Despite the non-application of the Act to personal employee information remains committed to the sensitive treatment of such information. Personal information is collected, used, and disclosed in the course of employment. While most of the information we collect comes directly from individuals it may also come from third parties.
Personal Information is used in:
- Recruitment and selection processes
- Payroll administration
- Benefit administration
- Labour relations
- Day-to-day management of employees and administration of the employment relationship, including evaluation, promotion and discipline
- Attendance and claims management
- Fraud prevention and investigation
- Complying with legal and regulatory requirements
- To effectively manage business and to prevent business loss
Personal information may be shared by and with third parties. All employees of and third party providers to National Rubber Technologies Corporation are required to adhere to the privacy provisions under PIPEDA.
National Rubber Technologies Corporation is committed to protecting the privacy of personal information you may provide when visiting our Web site or when you send an electronic communication to us (eg. resumé, fax, e-mail). Part of that commitment is to explain what information may be collected and why, how it will be used and who may have access to it. Our practices have been designed to ensure compliance with the provisions of the PIPEDA.
Internet Protocol Address Collection
During a visit to our Web site, your privacy is respected. We do not collect personal information about you unless you choose to send us an e-mail, in which case you voluntarily provide your name and contact information. The nature of the Internet is such that it passively and automatically collects certain information about a user's traffic patterns which is linked to their Internet Protocol (IP) addresses. While the IP address does not identify an individual on its face, it may with the cooperation of the Internet Service Provider (ISP) be used to locate and identify an individual using the Web.
Cookies
We do not use cookies.
E-mail Transmissions
Visitors' personal information given voluntarily through e-mail is provided only to appropriate staff. All employees of National Rubber Technologies Corporation are required to adhere to the privacy provisions under PIPEDA. We do not use this information for any other purpose. We protect all personal information in our custody.
Resumés received via e-mail are stored in a secure environment for a period of up to 12 months. All electronic files are deleted from active files however, may be maintained indefinitely in archives. Resumés received via mail or facsimile are maintained in a secure filing cabinet in the Human Resources department for a period of up to 12 months. All resumés are shredded upon disposal to ensure that privacy of personal information is maintained.
As we cannot guarantee the transmission security of electronic systems including e-mail, we recommend that you not send personal information in this manner. For all such matters, please contact us by postal mail at:
National Rubber Technologies Corporation
Attention Human Resources,
35 Cawthra Ave. Toronto, ON
M6N 5B3
Server logs
Our servers automatically log information about visits to our Web site in the normal course of establishing and maintaining Web connections. Server logs record statistical information, such as visitors' IP addresses, type of operating systems, time and duration of visit, Web pages requested, and identify categories of visitors by items such as domains and browser types. These statistics are used to improve our Web site and ensure that it provides the optimal Web experience for visitors.
We do not link server log information to any other data in a way that would enable us to identify individual visitors. However, we may review server logs for security purposes, for example, to detect intrusions into our network. The possibility therefore exists that server log data, which contains visitors' IP addresses, could in instances of criminal malfeasance be used to trace and identify individuals. In such instances, raw data logs would be shared with appropriate investigative bodies authorized to investigate such breaches of security. Under normal circumstances, these logs are retained for a maximum period of 45 days.
Links
Other sites to which we provide links may be governed by different policies. National Rubber Technologies Corporation does not assume responsibility for the information practices of these other Web sites, and we encourage Web visitors to review the privacy policies and statements of all externally-linked sites.
Contact
Complaints concerning rights to privacy under the Act should be immediately referred to National Rubber Technologies Corporation Privacy Office for investigation, documentation and resolution. All investigations will be handled with the level of confidentiality reasonable in the circumstances. All investigations will be responded to in a timely manner. You may contact our Privacy Office through our toll-free line at 800-387-8501 or by postal mail at:
National Rubber Technologies Corporation
Attn: Privacy Office
35 Cawthra Ave.
Toronto, ON
M6N 5B3
Complaints may also be referred to the Privacy Commissioner of Canada.
Privacy Commissioner of Canada
112 Kent Street
Ottawa, ON
K1A 1H3
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